Job Description

About ICA, Inc.

ICA.ai is a rapidly growing company, located in the D.C./Metro area. We were founded in 2009 to assist government clients with evaluating and achieving their objectives. We have become a trusted advisor helping our clients by offering cutting-edge innovation and solutions to complex projects. Our small company has grown significantly, and we're overjoyed at the opportunity to expand yet again! 

We are results-focused and have a proven track record supporting federal agencies and large government services primes in three main areas: Public Health Research, Advanced Data Science, and Strategic Services. We support multiple federal health agencies, including FDA and CMS.

At ICA, we believe our success starts with our people. We foster a collaborative "one team" environment where work-life balance is prioritized. We're building dynamic, highly skilled teams in a welcoming and supportive atmosphere. If you're passionate about using your expertise to make a difference, we want to talk to you. 

We are looking for a Research Project Manager to join our growing team! 

ABOUT THE ROLE:

We are hiring a Research Project Manager to support a project focused on the post-market safety of medical devices in real-world settings. This role will provide the operational backbone of the study by keeping a multidisciplinary research team coordinated, on schedule, and in compliance with all client and contractual requirements. The ideal candidate is a highly organized, detail-oriented project management professional with training and experience in public health research. The candidate must be able to communicate effectively with professionals from different fields, including epidemiology, biostatistics, data science, clinical medicine, and biomedical engineering, among others. Meticulous attention to detail and follow through is required across all areas of responsibility.

KEY RESPONSIBILITIES:

• Coordinate all tasks and activities across the multi-disciplinary study team 
  
• Maintain the project plan, schedule, and risk register
  
• Identify and escalate project risks and issues before they affect timelines or deliverables 
  
• Create meeting agendas, facilitate meetings, and take complete and accurate minutes 
  
• Record action items and decisions, and track tasks to completion 
  
• Maintain a running log of open items and follow up proactively with owners 
  
• Ensure all project deliverables, including subcontractor deliverables, meet contractual and quality requirements and are submitted on time 
  
• Track deliverable status against the project schedule and flag risks to timely submission
  
• Support internal quality review and version control of deliverables prior to submission 
  
• Support establishment of NDAs, teaming agreements, and subcontracts with partner organizations and subject-matter experts 
  
• Track subcontractor performance against their Statement of Work (SOW) and escalate performance concerns 
  
• Serve as a day-to-day point of contact for subcontractors and SMEs on administrative and scheduling matters 
  
• Maintain organized, current project files and documentation (SharePoint, shared drives, or equivalent) 
  
• Ensure timely, professional responses to clients, collaborators, and partners 
  
• Draft and edit written communications, status updates, and summaries for both technical and non-technical audiences

REQUIRED QUALIFICATIONS:

• Bachelor's degree in public health or closely related field 
• 3+ years of experience in research project management within a health care, life sciences, clinical research, or government organization 
• Demonstrated experience managing deliverables, schedules, and multiple concurrent workstreams to deadline 
• Experience coordinating subcontractors, vendors, or external partners, including tracking performance against scope 
• Excellent written and verbal communication skills, with the ability to produce clear, professional materials for clients, technical experts, and leadership 
• Strong organizational skills and close attention to detail, particularly around compliance and documentation 
• Proficiency with standard project and document management tools (e.g., Microsoft Office/Teams/SharePoint, project trackers) 
• Must be authorized to work in the United States 
• Must be able and willing to obtain a Public Trust Clearance 

PREFERRED QUALIFICATIONS:

• Master's degree in public health, epidemiology, biostatistics, or closely related field 
• Experience supporting federal government contracts 
• Exposure to real-world data and medical device safety research 
• PMP certification or equivalent formal project management training 
• Familiarity with RWD sources and vendors 
• Experience working directly with epidemiologists, biostatisticians, clinicians, or other health care SMEs on RWD projects 

UNAUTHORIZED USE OF AI ASSISTIVE TECHNOLOGY: All application materials must be your own original work, and interviews must be completed independently. The use of AI-generated content or AI-assisted technologies during the application or interview process is prohibited unless interviewers provide explicit permission for specific activities during a live technical assessment. Any unauthorized use of AI will result in disqualification from the hiring process.

BENEFITS:

We invest in our team members so you can live your best life professionally and personally, offering a competitive salary and benefits.

• Health Insurance -100% employer-paid premiums – ICA covers the full cost of one of three offered medical plans
• Dental Insurance
• Vision insurance
• Health Spending Account
• Flexible Spending Account
• Life and Disability insurance
• 401(k) plan with company match
• Paid Time Off (Vacation, Sick Leave and Holidays)
• Education and Professional Development Assistance
• Remote work from anywhere within the continental United States

LOCATION & TELEWORK
This is a remote position following Eastern Standard Time (EST). Candidates residing in the DMV area preferred. 

ADDITIONAL INFORMATION:

ICA is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity or expression, national origin, genetics, disability status, protected veteran status, age, or any other characteristic protected by state, federal or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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